Clinic Treatment Price and Margin Calculator

The short answer

Fees are usually set by looking around. This tool starts with your costs. It adds the practitioner time, your share of overhead for that time and supplies to get the cost of one treatment, then shows the break-even fee, the fee for the margin you want, and what your current fee leaves you. It works for physiotherapy, massage, dental, chiropractic, counselling and other timed services.

Where to find the numbers

Number	Where it comes from
Treatment length	The time booked for the service, in minutes.
Practitioner cost per hour	What it costs to have the practitioner for an hour: wages with employer costs, or the owner’s own pay goal divided by treatment hours.
Overhead per hour used	From the Practice Overhead and Hourly Cost tool.
Supplies	Disposables, lab fees and other costs for one treatment. Card fees as a percent of the fee.

Number

Where it comes from

Treatment length

The time booked for the service, in minutes.

Practitioner cost per hour

What it costs to have the practitioner for an hour: wages with employer costs, or the owner’s own pay goal divided by treatment hours.

Overhead per hour used

From the Practice Overhead and Hourly Cost tool.

Supplies

Disposables, lab fees and other costs for one treatment. Card fees as a percent of the fee.

If this happens, then that

If…	…then
You raise the fee	The margin and the amount left per hour rise, as long as patients keep booking.
You shorten the visit	Cost per treatment falls, but check the fee still reflects the care you give.
Overhead per hour rises	Break-even fee rises. A new lease or wage increase shows up here.
A plan or insurer sets your fee	Use the table to see what that fee leaves you, and whether the hours are worth keeping.

If…

…then

You raise the fee

The margin and the amount left per hour rise, as long as patients keep booking.

You shorten the visit

Cost per treatment falls, but check the fee still reflects the care you give.

Overhead per hour rises

Break-even fee rises. A new lease or wage increase shows up here.

A plan or insurer sets your fee

Use the table to see what that fee leaves you, and whether the hours are worth keeping.

Fee guides, regulators and insurance plans may limit what you can charge, and GST depends on the service. Confirm both before you change a price.

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Your privacy. What you type stays in your browser. It is not sent to the firm, saved or shared, and it is gone when you close or leave the page. Do not type real client names if you prefer; initials or file numbers work just as well.

Information only. General estimates and checklists, in 2026 dollars, using simplified assumptions. Not accounting, tax, legal or professional-regulatory advice. Rules and rates change, so confirm them with your regulator, the CRA, the BC government or your accountant.

Example numbers are made up. They only show how the tool works. Replace them with your own.

Want advice for your own situation?

This free tool is a courtesy of HJ Wu & Company Inc. (CPA), a Vancouver CPA firm offering accounting, tax, financial reporting and review assurance. Feedback on the calculators is welcome.